Snr Administrative Officer: ERWM22666 FULL TIME & PERMANENT

Minimum Requirements:

• Degree in Business Administration or any Management/Administration related NQF7 qualification
• 3 – 5 years’ experience in a high-volume administrative environment.
• A management Development certificate will be an added advantage

Core Responsibilities:

• Execute administrative support for the Divisional Head
• Manage high level admin functions, coordinate divisional schedules, assist with executive correspondence, and support Senior Management Team
• Coordinate internal meeting schedules and engagements for the Divisional Head
• Manage incoming executive correspondence and track action items
• Safeguard the integrity of divisional submissions and reduce the risk of returns or audit flags
• Ensure HR and financial submissions meet policy and document standards
• Facilitate the consolidation of performance, audit, council, and other strategic reporting requirements for sign-off and submissions
• Ensure Parks and Cemeteries division complies with internal reporting frameworks and provides timely, accurate repots
• Maintain divisional compliance with HR processes and support consistency across units
• Manage the Divisional Head’s administrative calendar and supporting key divisional engagements
• Coordinate responses to councillor queries, petitions, public complaints, and audit-related communication
• Track divisional compliance requirements and prepare audit ready files in coordination with other admin staff
• Ensure Parks and Cemeteries maintain a professional and coordinated relationship with internal stakeholders
• Ensure consistency in administrative processes and templates across all sections
• Log all incoming and outgoing submissions to the Divisional Head’s office in a centralized register
• Ensure the Divisional Head and SMT are prepared and informed for all external engagement
• Maintain a register of SMT meeting decisions, track action items, and coordinate updates across units
• Improve accountability and ensure follow-through on operational or strategic decisions

Enquiries: Tel: 0860 54 3000

Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.

Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful.

The City of Ekurhuleni subscribes to the principles of the Employment Equity Act and reserves the right to appoint, not appoint or to appoint laterally.