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Job Title
Officer (post level 10/11) (Job ID 6554)
Organizational Unit
University of the Free State -> Finance -> Student Finance
Contract Type
Permanent
Occupational Level
Semi-Skilled
Location
Bloemfontein Campus – Bloemfontein, FS ZA (Primary)
Closing Date
12/8/2026
Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll – Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).
Duties and responsibilities:
• Administer and manage bursaries and scholarships processes, including the implementation of payment procedures.
• Develop and maintain day-to-day relationships with funding partners to ensure effective collaboration.
• Monitor bursary contract compliance and manage renewal processes in line with funder requirements.
• Oversee bursary allocations to ensure that no student receives more than one full-cost bursary.
• Set up and maintain student cost schedules in alignment with approved bursary amounts.
• Compile detailed biannual reports to funders on student academic performance and financial accounts.
• Prepare and process bursary allocation, disbursement, and withdrawal.
• Facilitate the selection of students in accordance with funder-specific criteria and requirements.
• Provide guidance to students on bursary policies and clearly communicate the implications of non-compliance with contractual terms.
• Coordinate engagements, events, and visits between donors and bursary recipients.
• Assist in the preparation and verification of invoices related to bursary funding.
• Ensure the accurate and timely payment of student allowances in accordance with funder stipulations.
• Review and approve refund requests in line with institutional policies.
• Manage and oversee the credit reversal process to ensure accuracy and compliance.
• Manage bursary budgets in collaboration with the Supervisor to ensure effective utilisation of funds.
• Oversee student payments and debtor accounts, ensuring timely collection and resolution of outstanding balances.
• Administer student budgets and perform reconciliations for reimbursements.
• Perform calculations and validations of bursary payouts to ensure accuracy and compliance with funding agreements.
• Liaise with internal departments and external stakeholders to facilitate efficient service delivery.
• Provide comprehensive support and assistance to students regarding bursary matters.
• Train, mentor, and supervise interns and temporary staff members.
• Deliver presentations and provide information sessions on bursaries and related funding opportunities when required.
Inherent requirements:
• Bachelor’s degree or an advanced diploma/B tech degree/postgraduate certificate on NQF Level 7 with Accounting as a major.
• Minimum of two (2) years relevant working experience in bursary, student funding, or finance/accounting administration.
Recommendations:
• Knowledge and understanding of computer programs (PeopleSoft, Word, Excel and Internet).
• Work experience in the Higher Education context, especially bursaries, dealing with staff, students and parents.
• Knowledge of bursary requirements and rules.
Competencies
Required competencies:
• Results Orientated:
– The ability to be reliable, responsible, dependable and to fulfil obligations.
– The ability to deal calmly and effectively with high stress situations.
• Strategic Thinking:
– The ability to plan work and to follow plans.
– The ability to be creative and open-minded when addressing work issues.
• Business Acumen:
– The ability to adhere to rules and strictly follow work regulations.
– Proficient in using MS Office.
• Leading:
– The ability to maintain high levels of personal motivation, energy and enthusiasm.
– The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
– The ability to be self-assured and at ease with people in all types of social situations.
– The ability to be sensitive and understanding to the needs and feelings of others.
Assumption of duties:
1 September 2026 or as soon as possible.
Closing date:
12 August 2026
Salary:
The annual remuneration package, including benefits is R 464 881,91- R 585 070,51 per annum, depending on the budget available for the position, relevant work experience and qualifications.
Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries:
For enquiries, please feel free to contact 051 401 2979 or email JardineS @ufs.ac.za or Recruit@ufs.az.za. Additionally, kindly contact 051 401 2558 / 9813 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: ufs-employment-equity-plan_2025.pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.