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Job Title
Officer: Archivist (post level 11): Library and Information Services (Job ID: 6527)
Organizational Unit
University of the Free State -> Deputy Vice-Chancellor: Research, Innovation and Postgraduate Studies -> Library and Information Services
Contract Type
Permanent
Occupational Level
Semi-Skilled
Location
Bloemfontein Campus – Bloemfontein, FS ZA (Primary)
Closing Date
20/7/2026
Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: http://https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll – Applications submitted through any other platform will not be considered.
The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).
Duties and responsibilities:
• Contribute to facilitating teaching, learning and research.
• Implement the University’s Digital Preservation Strategy in alignment with institutional research and information management priorities.
• Ensure the long-term preservation and accessibility of these materials for future generations.
• The archives are a vital resource for postgraduate research, historical inquiry, and interdisciplinary scholarship.
• Implement the integration of digital archives into teaching, learning, and research activities in support of academic excellence.
• Apply the Standard Operating Procedures (SOPs) for all digital archiving and training activities.
• Execute the arrangement, description, and appraisal of digital and analogue records in line with archival standards (ISAD(G), ISAAR(CPF)).
• Design and deliver training modules and workshops on records management, digitisation, metadata, and archival standards.
• Collaborate with faculties to integrate archival and digital heritage resources training into curricula and research projects.
Inherent Job Requirements:
• Bachelor’s degree or B.Tech degree on NQF Level 7 related to Archival Studies.
• A minimum of two (2) years’ relevant working experience working with archival materials or in a Digital Archive.
Recommendations:
• Honours degree/Postgraduate Diploma on NQF Level 8 in a Digital Archive field (attach a copy).
• A minimum of three (3) years’ relevant working experience within a Digital Archive environment.
• Knowledge of Archival systems and Descriptions.
• Knowledge of Provenance Principle.
• Experience within the higher education environment.
• Knowledge of university systems, policies, and procedures.
• Member of a or registration at a professional body (attach a copy).
Competencies
Key Competencies Required:
• Results-Oriented:
– The ability to set high standards, establish tough goals, and to work to achieve success.
– The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
• Strategic Thinking:
– The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
– The ability to carefully analyse information and use logic to address issues and problems at work.
• Business Acumen:
– The ability to adhere to rules and strictly follow work regulations.
– Proficient in using MS Office.
– Knowledge of Metadata and Archives Standards.
– Knowledge of archives inventory or finding aids.
– Basic understanding of archives guiding documents (i.e. policy and procedures).
– Knowledge of archives repository preservation preventive measures.
• Leading:
– The ability to lead, take charge of situations, and offer opinions and directions to others.
– The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
– The ability to negotiate, sell, influence and to persuade others.
– The ability to be self-assured and at ease with people in all types of social situations.
Assumption of duties:
As soon as possible.
Closing date:
20 July 2026
Salary:
The annual remuneration package, including benefits, is R464 881.91 – R585 070.51 per annum, depending on the budget available for the position, relevant work experience and qualifications.
Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries:
For enquiries, please feel free to contact 051 401 9813 or email PhokaR@ufs.ac.za. Additionally, kindly contact 051 401 2979 / 2558 / 2876 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:
ufs-employment-equity-plan_2025.pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.