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Real Estate Transaction Coordinator (MLS, DocuSign, Compliance – Remote, U.S. Hours)About the RoleWe’re hiring a Real Estate Transaction Coordinator / Real Estate Specialist to manage listings, transactions, and compliance from contract to closing.You’ll support agents, brokers, and clients by keeping deals organized, compliant, and on track. This is a high-volume role where attention to detail and strong communication are critical.If you have experience with MLS, transaction coordination, and real estate documentation, this role is for you.ResponsibilitiesTransaction CoordinationManage 5–15 active real estate transactions from accepted offer through closingMaintain transaction checklists, timelines, and compliance filesCoordinate with escrow, title, lenders, inspectors, and appraisersTrack deadlines and ensure all contingencies and milestones are metListing & Marketing SupportInput and manage listings on MLS platformsSyndicate listings across Zillow, Realtor.com, Apartments.com, and other platformsCreate marketing materials (flyers, brochures, social media posts, open house assets)Track and report listing performance to agentsCompliance & DocumentationEnsure all contracts, disclosures, addenda, and amendments are complete and signedMaintain compliance with state regulations, brokerage policies, and MLS requirementsKeep files organized, accurate, and audit-readyClient CommunicationProvide regular updates to buyers, sellers, and agentsSchedule showings, inspections, and appraisalsRespond to inquiries promptly and professionallyReporting & AdministrationPrepare pipeline and transaction reportsTrack contingency deadlines, closing timelines, and commissionsSupport brokers with compliance audits and back-office operationsRequirements2+ years of experience in real estate transaction coordination, brokerage operations, or real estate supportProficiency with:MLS platformsDocuSignTransaction systems (Dotloop, Skyslope, Brokermint, or similar)Strong skills in Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word)Familiarity with real estate compliance and documentation requirementsAbility to manage multiple transactions in a deadline-driven environmentStrong communication and organizational skillsComfortable working remote during U.S. business hoursNice to HaveLicensed real estate agent or certified transaction coordinatorExperience managing 10+ concurrent transactionsExperience supporting residential and commercial real estate dealsBasic design or marketing skills (Canva, InDesign)Tools & TechMLS platformsDocuSignDotloop / Skyslope / BrokermintGoogle Workspace / Microsoft OfficeCanva / design toolsWhy JoinPlay a key role in real estate transactions from listing to closingWork in a structured, high-volume environmentCollaborate with agents, brokers, and clients across multiple dealsOpportunity to strengthen transaction coordination and compliance expertiseFully remote role with consistent workflow and impactWhat Success Looks LikeZero missed contingency or closing deadlines100% compliance across transaction filesStrong communication with clients and agentsTimely delivery of marketing and listing updatesSmooth, efficient transaction closingsApply NowIf you’re a Real Estate Transaction Coordinator who excels in organization, compliance, and managing multiple deals, we’d love to hear from you.Apply now and help ensure every transaction closes smoothly and efficiently.