Finance Manager FULL TIME & PERMANENT

Finance Manager

Job Purpose
To consolidate and manage internal and external Company financial reporting.

Key Responsibilities

Strategic and Technical Contribution

• Participate in the formulation and implementation of the national finance strategy, based on a 2 to 5 year view of requirements.
• Provide strategic input into the Business.
• Ensure that assigned and agreed strategic targets are operationalised and achieved.

Financial Accounting

• Oversee and manage IFRS compliance.
• Ensure that the general ledgers (Business directly and operational ledgers indirectly) and subsidiary books are maintained according to Company policy and IFRS.
• Ensure that monthly general ledger reconciliations are completed and reconciling items resolved.
• Ensure that the monthly close-off of accounts fairly reflects the monthly results of the Business
  

Creditors

• Manage the centralised creditors departments for both the PSD and CSD businesses.
• Ensure all supplier accounts are reconciled and paid according to terms and agreed pricing conditions.
• Ensure all distribution fees and charges for services rendered are recovered from customers and principals in line with agreed contracts and pricing agreements.
• Ensure all queries and claims are followed up and cleared timeously.
• Engage with suppliers and the relevant Customer Manager where necessary to resolve difficult claims and escalate to the Customer Director should there be any unresolved disputes.
  

Statutory Compliance

• Manage statutory financial close-off across the Business.
• Manage and oversee that the required interim and year-end reporting schedules are completed.
• Liaise with internal and external auditors.
• Review the annual financial statements for the Business.
• Manage and oversee compliance with the VAT legislation.
• Ensure income tax compliance and manage tax risks across the Business including identifying risks, assessing their possible impact and following up of interventions to ensure compliance.

• Manage the accurate and prompt submission of all income tax returns.
• Provide input regarding compliance with company law in conjunction with the legal department thereby ensuring compliance with commercial law and legislation generally.
  

Management Reporting

• Review monthly reports for consolidation into the Executive Board report ensuring completeness, accuracy, alignment with strategy and overall insightful/meaningful commentary.
• Compile monthly management report on financial results.
• Provide ad hoc information and reports to decision makers on an ongoing basis.
• Ensure efficiency ratios are reported and managed across the Business.

Budgeting and Forecasting

• Contribute towards the completion of the Company’s budget process and delivery within deadlines.
• Complete the consolidated company budget schedules and submit to Group Head Office within deadlines.
• Provide input regarding the formulation of the operational budgets.
  

Capex Monitoring and Reporting

• Monitor and report the Business’s capex spend and authorisations on a monthly basis and ensure the relevant schedules are completed timeously for the interim and annual reporting packs.
• Ensure all capex approvals are completed in line with company policy and authorised according to the appropriate levels of authority.
  

Assets

• Ensure the assets of the company are fairly reported in SAP through periodic asset verifications and compliance with IFRS principles.
• Ensure appropriate wear and tear and depreciation rates are applied consistently and in line with IFRS principals and current tax legislation.
• Manage assets movements, additions, transfers and disposals.

Treasury

• Manage the Business’s treasury requirements.
• Manage and optimise Business cash flow.
• Liaise with the Business’s bankers.
  

Internal Control

• Continuously identify and pursue opportunities to improve control procedures throughout the Business.
• Follow up on audit queries and ensure that corrective action is taken by responsible teams.
• Ensure compliance with approved procedures by means of control checks performed by the finance team.

Competitor Analysis

• Bi-annually issue an analysis of competitor comparisons to the Board.
• Focus on key insights to support competitive advantage.
  

Board Reporting

• Manage Board presentations on company performance on a monthly basis and provide analysis and commentary to highlight major variances and issues.
  

Projects

• Lead ad hoc projects and represent finance on major projects involving pricing, account allocations, testing etc.
  

Staff Management

• Lead and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
• Monitor staff performance and provide regular feedback.
• Manage staff activities, ensuring service levels are met and protocols are adhered to.
• Coach and support staff where necessary to achieve objectives.
• Manage staff leave and general time management issues in line with organisational deliverables and standards.
• Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
• Conduct regular performance appraisals with subordinates.
• Establish sound staff and labour organising and communication structures and systems.
• Develop and manage high performance multidisciplinary teams in order to solve problems within the commercial arena.
• Conduct regular meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.

KPI’s

• Timeliness and accuracy of reporting.
• Level of compliance.
• Audit results.
• Budget and forecasting accuracy and relevance.
• Quality of advice, insight and recommendations to management teams.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• 5 to10 years’ experience, including financial reporting and people management.
• Must hold a CA qualification.
• SAP experience would be advantageous.

Skills and Competencies

Leadership Standards

•  Provide inspirational leadership.
•  Create a culture of execution.
• Display business insight and innovate.
• Develop customer service obsession.
• Develop commitment through engagement.

Knowledge

• Financial accounting principles and practices.
• Commercial and contract law.
• Good understanding of Tax and VAT Acts.
• Budgeting and forecasting methods.
• Broad knowledge of Vector operations and systems.
• An understanding of multiple key performance indicators, inter-relationship and bottom-line sensitivity.
  

Skills

• Feasibility and appraisal methods.
• Verbal and written communication.
• Computer literacy (MS Office and especially proficiency in Excel).
• Report writing.
• Interpersonal relations.
• Negotiation.
• Logical thinking.
  
• Problem solving.
• Decision-making.
• Analytical thinking.
• Presentation.
• Numeracy.
• Strategic influencing.
• Lateral and innovative thinking.
• Organisational awareness.
• Ability to leverage technology.

Attributes

• Diplomacy.
• Initiative and assertiveness.
• Tolerance of stress and pressure.
• Creativity.
• Proactivity.
• Attention to detail.
• Deadline driven.
• Able to interact at all levels of the organisation.
• Able to plan ahead.

 Vector Logistics supports the principles of Employment Equity and is committed to building a diverse and inclusive workplace. Preference will be given to candidates from designated groups in line with our Employment Equity Plan.

If you have not heard from us within 3 to 4 weeks after submitting your application, please consider your application unsuccessful on this occasion. We truly appreciate your interest in joining the Vector team and encourage you to stay connected for future opportunities that may align with your skills and career journey.