Temp Purchasing Analyst

1. Purpose of the Role
The Purchasing Analyst supports HEINEKEN Beverages’ purchasing operations by ensuring accurate intake reporting, effective purchasing administration, timely supplier payments, accurate account and stock reconciliations, and budget support. The role is responsible for maintaining reliable purchasing information, supporting business operations, and building professional relationships with internal stakeholders and suppliers.

2. Key Responsibilities

Monitor site receipts against planned schedules and maintain accurate intake databases.
Prepare and distribute intake reports and respond to industry-related queries.
Track imports and provide relevant information to Buyers and Treasury.
Coordinate and maintain vendor records across purchasing systems.
Record, monitor, and maintain category and plant contracts.
Maintain purchasing system data and ensure accurate links between planning models and SAP.
Coordinate international invoice approvals and payment schedules with Treasury.
Track and audit raw material receipts across intake sites.
Maintain accurate purchasing transaction records and supporting documentation.
Process supplier invoices and statements in accordance with contractual agreements.
Prepare and process supplier payments accurately and within agreed timelines.
Calculate and administer down payments against contracts and stock.
Resolve supplier invoicing and payment queries.
Maintain and reconcile vendor accounts within company systems.
Perform monthly stock reconciliations and support supplier account reconciliations.
Compile budget inputs and assist with operating and capital expenditure budgets.
Prepare and distribute monthly budget reports.
Identify and implement system and process improvements to enhance operational efficiency.
Build and maintain strong relationships with internal stakeholders and suppliers.
Represent HEINEKEN Beverages professionally and in accordance with company values.

3. Job Requirements
Qualifications

Relevant tertiary qualification in Procurement, Supply Chain Management, Finance, Accounting, Business Administration, or a related field.
Knowledge of purchasing and procurement processes.
Proficiency in Microsoft Office, particularly Excel.
Experience working with SAP or a similar ERP system will be advantageous.

Experience

Minimum of 2–3 years’ experience in a purchasing, procurement, supply chain, finance, or accounts administration environment.
Experience in supplier payments, invoicing, and account reconciliations.
Experience maintaining vendor records, contracts, and purchasing data.
Exposure to budgeting, forecasting, and reporting processes will be advantageous.
Experience working with internal stakeholders and external suppliers.
Strong analytical, numerical, and problem-solving skills with excellent attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.